OneKreate

  • Studio Admin

    Job Locations US-CA-San Francisco
    Posted Date 2 weeks ago(5/10/2018 4:16 PM)
    ID
    2018-1477
    # of Openings
    1
    Department
    Administrative/Clerical
  • Overview

    CreativeDrive is an independent global creative and content production company comprised of creators, makers and doers spanning across 100 content creation studios from all over the world.  We reimagined the entire content creation cycle – from creative to creation to execution, to provide clients with innovative content at unparalleled speed and scale.

     

    Our family of boutique brands who came together to build the largest global independent content creation company include; Sandbox, OneKreate, Dune Studios, Hudson Studios, PIA, Totem and DoubleDigit. Together, we serve client brands including; Michael Kors, Clinique, HP, Gatorade, Walmart, The Home Depot and more.

     

    We strive to continuously fuel creative drive through experiences and collaboration. Our motto is: Make Amazing Happen. It is an expression of the people, knowledge, and experiences that are CreativeDrive. Let’s make amazing happen together.

     

    Studio Admin

     

    We are looking for an enthusiastic, self-motivated and responsible Studio Admin to perform a variety of administrative and clerical tasks. Duties of the Studio Admin include providing support to managers and employees by assisting in daily office needs and managing the general office administrative activities for the studio location

    Responsibilities

    • Answer and direct phone calls
    • Organize and schedule appointments
    • Book conference calls, rooms, taxis, couriers, hotels etc.  
    • Plan meetings and take detailed minutes
    • Write and distribute email, correspondence memos, letters, faxes and forms
    • Assist in the preparation of regularly scheduled reports
    • Develop and maintain a filing system
    • Update and maintain office policies and procedures
    • Order office supplies and maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
    • Maintain contact lists
    • Book travel arrangements
    • Submit and reconcile expense reports
    • Provide general support to visitors, such as
    • Act as the point of contact for internal and external clients
    • Assist with arranging employee or client events (opening party, client night out, etc.)
    • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
    • Prepare and send invoices, credit memos, and purchase orders.
    • Process company receipts and sales invoices
    • Manage Petty cash and maintain receipts for all petty cash purchases. Include weekly petty cash reconciliation report and receipts with weekly FedEx to Corp Accounting.
    • Process travel requests through corporate travel program
    • Manage studio’s corporate credit card expenses with receipts
    • Complete Corporate expense reports for employees and freelancer reimbursements as needed
    • Follow up with customers until they have confirmed invoices are received and approved for payment
    • Submit signed W9 forms and NDA for all new vendors 

    Qualifications

    • 2+ years’ Office Assistant/Clerical experience preferred
    • 2+ years’ Accounting experience preferred
    • Previous experience in NetSuite is a plus
    • Knowledge of office management systems and procedures
    • Working knowledge of office equipment (printers, scanners, etc.)
    • Proficiency in MS Office and MAC Computers (MS Excel, MS Word and MS PowerPoint, in particular)
    • Excellent time management skills and the ability to prioritize work
    • Attention to detail and strong problem solving skills
    • Excellent written and verbal communication skills
    • Strong organizational skills with the ability to multi-task
    • Is poised, positive, outgoing, cheerful and has a professional demeanor

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