OneKreate

Office Assistant

Job Locations US-AR-Bentonville
Posted Date 1 month ago(1/19/2018 4:11 PM)
ID
2018-1428
# of Openings
1
Department
Administrative/Clerical

Overview

OneKreate, a CreativeDrive company, is the world’s largest accelerated content creation engine.  With over 100 studios across the globe, our collective of creatives, technicians, makers and doers curate and manage millions of digital, motion, print and online assets on a custom technology platform that enables high efficiency at the highest creative standards.  Our brands include; Sandbox Studio, Dune Studios, OneKreate, Hudson Studios, Totem Creative and DoubleDigit. Our client brands include; Walmart, The Home Depot, Michael Kors, Calvin Klein, Kate Spade and more. 

  

Office Assistant

 

We are looking for an enthusiastic, self-motivated and responsible Office Assistant to perform a variety of administrative and clerical tasks. Duties of the Office Assistant include providing support to managers and employees by assisting in daily office needs and managing the general office administrative activities for the studio location.

Responsibilities

Front Office Responsibilities

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Book conference calls, rooms, taxis, couriers, hotels etc.  
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors, such as
  • Act as the point of contact for internal and external clients
  • Assist with arranging employee or client events (opening party, client night out, etc.)
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques 

Accounting Responsibilities

 

  • Prepare and send invoices, credit memos, and purchase orders.
  • Process company receipts and sales invoices
  • Manage Petty cash and maintain receipts for all petty cash purchases. Include weekly petty cash reconciliation report and receipts with weekly FedEx to Corp Accounting.
  • Process travel requests through corporate travel program
  • Manage studio’s corporate credit card expenses with receipts
  • Complete Corporate expense reports for employees and freelancer reimbursements as needed
  • Follow up with customers until they have confirmed invoices are received and approved for payment
  • Submit signed W9 forms and NDA for all new vendors 

Qualifications

  • 2+ years’ Office Assistant/Clerical experience preferred
  • 2+ years’ Accounting experience preferred
  • Previous experience in NetSuite is a plus
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment (printers, scanners, etc.)
  • Proficiency in MS Office and MAC Computers (MS Excel, MS Word and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and strong problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • Is poised, positive, outgoing, cheerful and has a professional demeanor

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